Free Microsoft Office Tutorials | Online Office Learning Guide | Microsoft Office Tips and Tricks

To change Page Setup options

• From the File menu, click Page Setup.
• From the Page Setup dialog box displayed, click on the down arrow on the Slides sized for: box and choose one of the following options:

• If you want to begin numbering your slides with any number other than one, enter a new number in the Number slides from: box.
• In the Orientation section, select the orientation for your slides in the Slides box. Choose either Portrait or Landscape.
• In the Notes, handouts & outline section, select the orientation for your notes, handouts and outline. Choose either Portrait or Landscape.
• When finish, click OK.

To print

• From the File menu, click Print.

• The Print dialog box has 4 sections: Printer, Print range, Copies and Print what.

Printer section

• This section displays information regarding the currently selected printer. Make sure that in the Name: box display the printer name that you are going to print to.

Properties Button

Click on this button will let you set the printing paper size, paper orientation, color or black/white printing, etc. This is very important, as it will affect the printing output. Click OK when finish and return to the Print dialog box.

Print range section

This section allows you to define what to print. The options available are:

• All – the whole presentation.
• Current Slide – the currently selected slide.
• Selection – a subset of the presentation selected by the mouse.
• Slides – a selection of continuous and/or non-continuous slides by entering the slide numbers.

Copies section

This region allows you to enter the number of copies required and whether you want them collated or not.

Print what section

It contains the following options:
Print what:

• Slides – The PowerPoint normal slides.
• Handouts (2,3 or 6 ) – Allows you to print 2, 3 or 6 slides in a page (normally to be distributed to the audiences)
• Notes Pages – the notes page of your slides.
• Outlines View – The outline view of your presentation slides.
  Color/grayscale:
• Color – This will print using the color settings as in the slides.
• Grayscale – This will print using grayscale color adjustment.
• Pure blank & white – This will print purely black and white color.

  Scale to fit paper – Tick the option will fit the paper size printing.
  Frame slides – Tick the option will print the slide frame as well.

  When everything finish, click the OK button to start printing.

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Create Speaker Notes
Speaker Notes can be added to allow you to create notes for each slide. To add speaker notes:

• Select the slide
• Click View
• Click Note Pages
• Click the Click to add Notes section of the screen
• Type in the Notes for that slide

Print a Presentation
There are many options for printing a presentation. They are:

• Slides: These are slides that you would see if you were showing the presentation, one slide per page
• Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows for more slides per page
• Notes Page: This includes the slides and the speaker notes
• Outline View: This will print the outline of the presentation

To access the print options:

• Click the Microsoft Office Button
• Click Print
• In the Print Dialog Box, click the arrow next to Print what
• Choose the format and click OK to print

To print preview:

• Click the Microsoft Office Button
• Place the cursor over Print
• Click Print Preview
• Click the arrow next to Print What to change print options
• To print from Print Preview, click Print

To Exit Print Preview:

• Click the Close Print Preview button

Package a Presentation
There are times when you want to package a presentation with all of the additional files attached as well. To package a presentation for CD:

• Click the Microsoft Office Button
• Click Publish
• Click Package for CD
• Type a name for the CD
• Click Copy to CD or Copy to Folder

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