Free Microsoft Office Tutorials | Online Office Learning Guide | Microsoft Office Tips and Tricks

Tables are used to display data in a table format.

Create a Table
To create a table:

• Place the cursor on the page where you want the new table
• Click the Insert Tab of the Ribbon
• Click the Tables Button on the Tables Group. You can create a table one of four ways:
  • Highlight the number of row and columns
  • Click Insert Table and enter the number of rows and columns
  • Click the Draw Table, create your table by clicking and entering the rows and columns
  • Click Excel Spreadsheet and enter data

Enter Data in a Table
Place the cursor in the cell where you wish to enter the information. Begin typing.

Modify the Table Structure and Format a Table
To modify the structure of a table:

• Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These pertain to the table design and layout.

On the Design Tab, you can choose:

• Table Style Options
• Table Styles
• Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:

• View Gridlines and Properties (from the Table Group)
• Insert Rows and Columns (from the Rows & Columns Group)
• Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
• Merge or Split Cells (from the Merge Group)
• Increase and decrease cell size (Cell Size Group)
• Align text within the cells and change text directions (Alignment Group)

Insert a Table from Word or Excel

• Open the Word document or Excel worksheet
• Select the chart
• Click Copy on the Home tab
• Go to the PowerPoint document where you want the chart located
• Click Paste on the Home tab

Popularity: 2% [?]

Adding Picture
To add a picture:

• Click the Insert Tab
• Click the Picture Button
• Browse to the picture from your files
• Click the name of the picture
• Click insert
• To move the graphic, click it and drag it to where you want it

Adding Clip Art
To add Clip Art:

• Click the Insert Tab
• Click the Clip Art Button
• Search for the clip art using the search Clip Art dialog box
• Click the clip art
• To move the graphic, click it and drag it to where you want it

Editing Pictures and Clip Art
When you add a graphic to the presentation, an additional Tab appears on the Ribbon. The Format Tab allows you to format the pictures and graphics. This tab has four groups:

Adjust: Controls the picture brightness, contrast, and colors
Picture Style: Allows you to place a frame or border around the picture and add effects
Arrange: Controls the alignment and rotation of the picture
Size: Cropping and size of graphic

Adding a Shape
To add Shapes:

• Click the Insert Tab
• Click the Shapes Button
• Click the shape you choose

• Click the Slide
• Drag the cursor to expand the Shape

To format the shapes:

• Click the Shape
• Click the Format tab

Adding SmartArt
SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow charts, lists, cycles, and processes. To add SmartArt:

• Click the Insert Tab
• Click the SmartArt Button
• Click the SmartArt you choose

• Click the SmartArt
• Drag it to the desired location in the slide

To format the SmartArt:

• Click the SmartArt
• Click either the Design or the Format tab
• Click the SmartArt to add text and pictures.

Adding a Photo Album
The photo album feature is new in PowerPoint 2007 and allows you to easily create a photo album to share pictures. To create a photo album:

• Click the Photo Album button on the Insert tab
• Click New Photo Album
• Click File/Disk to add pictures to the photo album
• Move the pictures up and down in the order of the album but clicking the up/down arrows

Popularity: 11% [?]

Charts allow you to present information contained in the worksheet in a graphic format. PowerPoint offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. To view the charts available click the Insert Tab on the Ribbon.

Create a Chart
To create a chart:

• Click the Insert tab on the ribbon
• Click the type of Chart you want to create
• Insert the Data and Labels

Edit Chart Data
To edit chart data:

• Click on the chart
• Click Edit Data on the Design tab
• Edit data in the spreadsheet

Modify a Chart
Once you have created a chart you can do several things to modify the chart.

To move the chart:

• Click the Chart and Drag it another location on the same slide, or
• Copy it to another slide
• Choose the desired location and click Paste

To modify the chart size:

• Click the Chart
• Click on any of the corners and drop and drag to resize

To modify the labels and titles:

• Click the chart
• Click the Layout tab
• Choose the appropriate label to change

Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are located on three tabs: Design, Layout, and Format.

Within the Design tab you can control the chart type, layout, styles, and location.

Within the Layout tab you can control the insertion of pictures, textboxes, and shapes, labels, backgrounds, and data analysis.

Within the Format tab you can adjust the Fill Colors and Word Styles.

Paste a Chart from Excel

• Open the Excel worksheet
• Select the chart
• Click Copy on the Home tab
• Go to the PowerPoint document where you want the chart located
• Click Paste on the Home tab

Popularity: 11% [?]