Report Views
Reports can be displayed in four views:

To change report views:

• Click the View button on the Home tab

Create a Report
To create a blank report:

• Click the Blank Report button on the Create tab

• Click the Add Existing Fields button
• From the field list, Click and drag the fields to the report

Report Wizard
To create a report using the report wizard:

• On the Create tab, click the Report Wizard button

• Choose the Tables/Queries that you wish to have on the form
• Choose the fields you wish to have on the forms
• Click Next

• Choose the sort order for your report

• Chose the layout for the form
• Click Next

• Choose a style
• Click Next

• Create a title for the form
• Choose whether you want to open the form to view it or modify the form’s design
• Click Finish

Custom Calculated Fields
You can create reports that include calculated fields. These reports will display information that you wish to report with an arithmetic calculation. To add a custom calculated field to a report:

• Open the Report that you wish to add to
• Click the View button
• Click Design View

• Click the Design tab
• Click the Text Box button

• Click the section on the report where you would like to locate the textbox
• Click the Property Sheet Pane

• Click the Data tab
• Click the three dots next to Control Source

• Insert the fields you wish to include in the calculation and the mathematical operations.
• Click OK

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• From the File menu, point to New and click Mail Message.

• From the Message dialog box displayed, the screen consists of the message toolbar and the following sections.

Addressing Outlook 2003 Messages

Outlook 2003 Message can be sent to individual or multiple recipients. If the user knows the names of the recipients, they can be typed in the To box with each recipient name separated from the next by a semicolon, otherwise the user can select recipients from the Global Address List.

The subject text typed is important, as this is displayed in the recipient’s Inbox. Once the message has been addressed and the subject text typed, the user is then ready to type theOutlook 2003 message they require. The [TAB] key is used to move from one area to the next.

To select names

• In the To box, click the To.. button to select Names from the address books.

• In the Type Name or Select from List: box, select the required recipient name and either double click on it or click To -> button to add the name to the recipient list. The [SHIFT] key can be used to select multiple names from the list. The selected recipient name(s) will display in the To MessageRecipients box.
• Repeat the above step to add further recipients and change the address book displayed at the top right corner of the select names dialog box if you need to select names from different address book.
• Select the name(s) of the recipient(s) who are to receive a copy of the message and click Cc -> or Bcc -> to add the selected names to the Cc and Bcc Message Recipients box. (The Bcc recipients will be hidden from the rest of recipients list).
• Click OK to return to the message form all the selected names will be displayed in the corresponding address fields.

Before you send a Outlook 2003 message, Microsoft Outlook automatically checks the names you type in the To, Cc, and Bcc boxes against the names in the Address Book and against those contact folders that you’ve specified as Outlook Address Books.

If an exact match is found, the name is underlined. If multiple matches are found, a red, wavy line appears under the name. Right-click the name to see the matches.

If multiple matches are found, and you have used the address before, the name you chose previously is displayed in the box with a green, dashed underline to remind you that there are other matches. Right-click the name to see the matches.

You can also manually check names in messages by clicking the Check Names button on the message toolbar.
Sending Messages

Once the user has composed a mail message, the message can then be sent to the relevant recipients.

To send a message

• Compose the message.
• From the File menu, click Send. The message is dispatched to the recipients.

To view sent messages

• In the Navigation Pane, select the Sent Items folder.
• A list of messages sent will display in the View Pane.

Saving Unsent Messages

Outlook 2003 Message can be composed and saved to the Draft folder. When the message is ready to be sent, it can be opened from draft, edited and sent.

To save message as a Draft

• Compose the message.
• In the Message form, choose File, and click Close and choose Yes to save changes to the item.

To open unsent messages

• In the Draft folder, double-click on the message to open.
• Make any amendments to the message.
• To send the message, click the Send icon.

To cancel a message

• Compose the message.
• In the Message form press Esc to close the window.
• Choose No to save the changes to the item. The Message form automatically closes without sending or saving the message.

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This will open the Customize Outlook Today folder:

Startup – If uncheck, this will have Outlook start with the Folder pane showing. If check, the Outlook Today folder will show.
Messages – If there are any other folders besides the Inbox that may have unread messages being sent to them, click the Choose Folders button will open the Select Folder dialog box, where multiple folders can be selected to show up in the Outlook Today Messages area:

Calendar – The default setting shows 5 days of calendar items. This can be altered.
Tasks – The default setting shows all tasks, but you can select to have only today’s tasks appear. Tasks can also be sorted with the two separate sorting fields.
Styles – The default style setting is Standard, which is the three column format. There is also Standard (two columns), Standard (one column), Summer and Winter. The Summer style has a yellow background with two columns, and the Winter style has a white background with two columns.

• Once all changes are done, select the Save Changes button at the top of the panel, or click Cancel to undo any changes.
• From here, you can start exploring the rich features of Microsoft Office Outlook.

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The Order of Precedence

Excel’s order of precedence is determined by the various formula operators outlined earlier. Following table summarizes the complete order of precedence used by Excel.

Table :: The Excel Order of Precedence

From this table, you can see that Excel performs exponentiation before addition. Therefore, the correct answer for the formula =3+5^2, given previously, is 28. Notice also that some operators in Table 3.4 have the same order of precedence (for example, multiplication and division). This means that it usually doesn’t matter in which order these operators are evaluated. For example, consider the formula =5*10/3. If you perform the multiplication first, the answer you get is 25 (5*10 equals 50, and 50/2 equals 25). If you perform the division first, you also get an answer of 25 (10/2 equals 5, and 5*5 equals 25). By convention, Excel evaluates operators with the same order of precedence from left to right, so you should assume that’s how your formulas will be evaluated.

Controlling the Order of Precedence

Sometimes, you want to override the order of precedence. For example, suppose that you want to create a formula that calculates the pre-tax cost of an item. If you bought something for $10.65, including 7% sales tax, and you want to find the cost of the item minus the tax, you use the formula =10.65/1.07, which gives you the correct answer of $9.95. In general, the formula is the total cost divided by 1 plus the tax rate, as shown in the following figure.

Above figure shows how you might implement such a formula. Cell B5 displays the Total Cost variable, and cell B6 displays the Tax Rate variable. Given these parameters, your first instinct might be to use the formula =B5/1+B6 to calculate the original cost. This formula is shown (as text) in cell E9, and the result is given in cell D9. As you can see, this answer is incorrect. What happened? Well, according to the rules of precedence, Excel performs division before addition, so the value in B5 first is divided by 1 and then is added to the value in B6. To get the correct answer, you must override the order of precedence so that the addition 1+B6 is performed first. You do this by surrounding that part of the formula with parentheses, as shown in cell E10. When this is done, you get the correct answer (cell D10).

In general, you can use parentheses to control the order that Excel uses to calculate formulas. Terms inside parentheses are always calculated first; terms outside parentheses are calculated sequentially (according to the order of precedence).

To gain even more control over your formulas, you can place parentheses inside one another; this is called nesting parentheses. Excel always evaluates the innermost set of parentheses first. Here are a few sample formulas:

Notice that the order of precedence rules also hold within parentheses. For example, in the expression (5*2–5), the term 5*2 is calculated before 5 is subtracted.

Using parentheses to determine the order of calculations enables you to gain full control over your Excel formulas. This way, you can make sure that the answer given by a formula is the one you want.

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• Place the cursor at the location you wish to place the table.
• Click on the Insert Table icon on the Standard toolbar and drag the mouse over the grid to select the number of rows and columns you required.

Note: You will notice that the maximum number of columns and rows are 4 X 5 Table. If you are creating a Microsoft Word table that is more that 4 X 5, just click on the existing grid and drag the mouse to the required columns and rows.

To enter text into a Microsoft Word table

• Click on any cell and start typing text or number to the table.
• To move from cell to cell use the Tab key or mouse click.

To resize column widths and row heights

• Change the column widths and row heights by clicking the cell dividers and dragging them with the mouse.

To select a column or multiple columns

• Move the mouse pointer to the top of the column and the cursor will change from an I-bean to a small, thick downward pointing arrow. Click to select the column.
• If you wish to select multiple columns, just drag the mouse across the columns.

To select a row or multiple rows

• Move the mouse pointer to the left of the outside table row you wish to select, until the mouse pointer changes from an I-bean to an arrow pointing upwards and to the right. Click once to select the row.
• If you wish to select multiple rows, just drag the mouse to select few rows at once.

To select the whole table

• Click anywhere inside the table.
• From the Table menu, point to Select and click on Table.

To insert a column or row into the table

• From the existing table, select the column or row where you want the new one to appear.
• From the Table menu, point to Insert and select the appropriate options: Columns to the Left / Columns to the Right / Row Above / Row Below.

To delete a column or row from the table

• Select the column(s) or row(s) you want to delete.
• From the Table menu, point to Delete and select either Columns / Rows.

To delete the entire Microsoft Word table

• Click anywhere within the table.
• From the Table menu, point to Delete and select Table.
  OR click the Cut icon on the Standard toolbar.

To merge cells in a table

• Select the cells you wish to combine to make a single cell.
• From the Table menu, click Merge Cells.

To split cells in a table

• To split cells into two or more cells, select the cells you wish to split.
• From the Table menu, click Split Cells.
• From the Split Cells dialog box displayed, enter the number of columns or rows you wish to split the cell into and then select OK or press Enter.

To split a Microsoft Word table

• Place the insertion point where you want to split the table. For example, we have a table that contains 5 rows, so place the insertion point on row 3.
• From the Table menu, click Split Table.
• A blank row will appear in the table, above the current row, to create a separate table.

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• Place the insertion point in the page where you want the document preview to begin.
• From the File menu, click Print Preview.
• Click once in the document to view it more closely and click again to zoom back out.
• On top of the screen, you will see the Print Preview toolbar. Each of the toolbar icon will have their own function as describe below:

Note: The step 1 of document printing here is to let you see (preview) the document. If you satisfied, only proceed to the step 2 otherwise just make the necessary changes.

Step 2: To Change the Printer Settings

• From the File menu, click Print.
• From the Print dialog box displayed, you needs to do some settings as describe below:

Printer:

Page range:

Print what:

Print:

Copies:

Zoom:

The Properties Button

Important: You need to click on this button, as it will let you set the printing paper size, paper orientation, color or black/white printing, etc.

This is critical, as it will affect the printing output. However, different printer installed will have slightly different settings. Click OK when finish and return to the Print dialog box.
Note: The step 2 of document printing is very important as you are required to change the printer related settings so that the outputs come out will fulfill your needs.

Step 3: To Print

• To accept the printer selection and setup, and print the document click on the OK button.
• Before hit the OK button, ensure that you have put the plain papers to the printer tray.
• To return to your document without printing, choose Cancel.

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• From the View menu, click Slide Show.

To view a Slide Show from the current Slide

• Click the Slide Show icon at the bottom left of the PowerPoint screen.

To move to the next slide in a Slide Show

• Press the Enter key.

To move to the previous slide in a Slide Show

• Press the Backspace key.

To move to a specific slide in the Slide Show

• Right-click on the current slide (in the slide show) and select Go to Slide.
• Select the slide you want.

To Pause the Slide Show

• Right-click on the current slide (in the slide show) and select Pause.

To Turn the Screen Black

• Right-click on the current slide (in the slide show).
• Point to Screen and click on Black Screen.

To Turn the Screen White

• Right-click on the current slide (in the slide show).
• Point to Screen and click on White Screen.

Pointer Options

The Automatic Pointer is the default pointer in a PowerPoint slide show. When set to automatic, the pointer disappears after fifteen minutes of inactivity.

To use the arrow pointer

• The Arrow pointer is always visible during a presentation.

To select the arrow pointer

• Right-click on the current slide (in the slide show).
• Point to Pointer Options and click on Arrow.

To change the pointer to a pen

• By changing the pointer to a pen, you can write on your slides during the slide show.
• Right-click on the current slide (in the slide show).
• Point to Pointer Options and click on Pen.

To change pen color

• Right-click on the current slide (in the slide show).
• Point to Pointer Options and Ink Color.
• Select the color that you want.

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• From the Tools menu, click Options.
• From the Options dialog box displayed, click the Save tab.

• Check Prompt to save Normal template option.
• Click OK.

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To change the font used by selected text

• Select the text that you wish to apply a different font to. This can be any amount of text in the document from the single character, a word, a sentence, a paragraph, or the entire document.
• From the Format menu, click Font.

• From the Font dialog box, change from the following options:

• When finish, click on the OK button or press Enter.

To highlight pre-selected text

• Select the text you wish to highlight.
• Click on the Highlight icon on the Formatting toolbar and the selected text will be displayed with a yellow box around it.

To remove highlighting from text

• Select the text that the highlighting is to be removed from.
• Click on the Highlight icon on the Formatting toolbar.

To change the color used for highlighting

• Click on the down arrow to the right of the Highlight icon on the Formatting toolbar. This will display a range of colors that you can select from. Once you have selected an alternative this will become the default highlight color, until you select a different color.

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PowerPoint Slide Layout

A PowerPoint slide layout refers to how placeholders are arranged on a slide. Each slide layout contains a different combination of text and content placeholders. Typically a slide is divided into title and text placeholders.

To display the Slide Layout Pane (if it has been closed)

• From the Format menu, click Slide Layout.

To apply a text layout to a slide

• From the Slide Layout Pane, Text Layouts section click on the particular layout you want.
• Text Layouts normally contains the text only. Those layouts included Text Slide, Title Only, Title and Text, Title and 2-Column Text, Title and Vertical Text, and Vertical Title and Text.

To apply a content layout to a slide

• From the Slide Layout Pane, Content Layouts section click on the particular layout you want.
• Content layouts can have Charts, Clip Art, Pictures, Tables, Diagrams or Organization Charts, or Media Clips.

To apply text and content layouts to a slide

• From the Slide Layout Pane, Text and Content Layouts section click on the particular layout you want.
• Text and Content layouts have the text and also the charts, tables, etc in the slide.

To apply other layouts to a slide

• From the Slide Layout Pane, Other Layouts section click on the particular layout you want.
• Other layouts contain those layout that is different from the text, content, and text and content layouts.

PowerPoint Slide Background

Backgrounds can be applied to the PowerPoint slides, handouts, and notes. The Background options that you can change include colors, gradients, textures, patterns, and pictures.

To select a Slide Background Color

• From the Format menu, click Background.

• Click the down arrow and select the color you wish to apply to the slide background.
• Click on More Colors to choose from a wider selection of colors.

To select a Slide Background Fill Effect

• From the Format menu, click Background.
• Click the down arrow and select Fill Effects. This will open a Fill Effects dialog box.
• Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill effect. Choose the colors as you like.

• When finish, click OK.
• It will back to the Background window, there are 4 buttons:

• Click on the button that suit your needs.To get some free PowerPoint slide background, click here.

PowerPoint Slide Headers and Footers

Headers and footers consist of the text, slide or page number, and date you want at the top or bottom of your slides. You can use headers and footers on single slides or all slides.

To insert slide Headers and Footers

• From the View menu, click Header and Footer. This will display the Header and Footer dialog box.

• To insert the date and time, tick the Date and time check box.
• To add a slide number, tick the Slide number check box.
• If you choose to insert the footer, make sure the Footer check box is checked and type in your desired text.
• Click Apply to apply to the current slide. Click Apply to All to apply to all slides.

Bullets and Numbering

Bullets and Numbering is useful tool to divide your slide into points. Bullets and numbering come in different styles, sizes, and colors that you can apply.

To add or remove bullets

• Highlight the paragraph/s you want to add or remove bullets from.
• Click the Bullets icon on the Formatting toolbar.

To change bullet style

• From the Format menu, click Bullets and Numbering.

• Click on the bullet style you want.
• Click OK.

To create Custom Bullets

• From the Format menu, click Bullets and Numbering.
• From the Bullets and Numbering dialog box, click on the Customize button to display the Symbol dialog box.

• Select a customized bullet and click OK.

To add or remove numbering

• Highlight the paragraph/s you want to add or remove numbering from.
• Click the Numbering icon on the Formatting toolbar.

To change numbering style

• From the Format menu, click Bullets and Numbering.
• Click on the Numbered tab. Click on the numbering style you want.
• Click OK.

To change Bullets or Numbering Color

• From the Format menu, click Bullets and Numbering.
• Click the down arrow next to the Color drop-down menu box.
• Select the color you wish to apply to your bullets or numbering.
• Click OK.

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