Free Microsoft Office Tutorials | Online Office Learning Guide | Microsoft Office Tips and Tricks

To view a Slide Show from the first Slide

• From the View menu, click Slide Show.

To view a Slide Show from the current Slide

• Click the Slide Show icon at the bottom left of the PowerPoint screen.

To move to the next slide in a Slide Show

• Press the Enter key.

To move to the previous slide in a Slide Show

• Press the Backspace key.

To move to a specific slide in the Slide Show

• Right-click on the current slide (in the slide show) and select Go to Slide.
• Select the slide you want.

To Pause the Slide Show

• Right-click on the current slide (in the slide show) and select Pause.

To Turn the Screen Black

• Right-click on the current slide (in the slide show).
• Point to Screen and click on Black Screen.

To Turn the Screen White

• Right-click on the current slide (in the slide show).
• Point to Screen and click on White Screen.

Pointer Options

The Automatic Pointer is the default pointer in a PowerPoint slide show. When set to automatic, the pointer disappears after fifteen minutes of inactivity.

To use the arrow pointer

• The Arrow pointer is always visible during a presentation.

To select the arrow pointer

• Right-click on the current slide (in the slide show).
• Point to Pointer Options and click on Arrow.

To change the pointer to a pen

• By changing the pointer to a pen, you can write on your slides during the slide show.
• Right-click on the current slide (in the slide show).
• Point to Pointer Options and click on Pen.

To change pen color

• Right-click on the current slide (in the slide show).
• Point to Pointer Options and Ink Color.
• Select the color that you want.

Popularity: 30% [?]

PowerPoint Slide Manipulations

PowerPoint Slide Layout

A PowerPoint slide layout refers to how placeholders are arranged on a slide. Each slide layout contains a different combination of text and content placeholders. Typically a slide is divided into title and text placeholders.

To display the Slide Layout Pane (if it has been closed)

• From the Format menu, click Slide Layout.

To apply a text layout to a slide

• From the Slide Layout Pane, Text Layouts section click on the particular layout you want.
• Text Layouts normally contains the text only. Those layouts included Text Slide, Title Only, Title and Text, Title and 2-Column Text, Title and Vertical Text, and Vertical Title and Text.

To apply a content layout to a slide

• From the Slide Layout Pane, Content Layouts section click on the particular layout you want.
• Content layouts can have Charts, Clip Art, Pictures, Tables, Diagrams or Organization Charts, or Media Clips.

To apply text and content layouts to a slide

• From the Slide Layout Pane, Text and Content Layouts section click on the particular layout you want.
• Text and Content layouts have the text and also the charts, tables, etc in the slide.

To apply other layouts to a slide

• From the Slide Layout Pane, Other Layouts section click on the particular layout you want.
• Other layouts contain those layout that is different from the text, content, and text and content layouts.

PowerPoint Slide Background

Backgrounds can be applied to the PowerPoint slides, handouts, and notes. The Background options that you can change include colors, gradients, textures, patterns, and pictures.

To select a Slide Background Color

• From the Format menu, click Background.

• Click the down arrow and select the color you wish to apply to the slide background.
• Click on More Colors to choose from a wider selection of colors.

To select a Slide Background Fill Effect

• From the Format menu, click Background.
• Click the down arrow and select Fill Effects. This will open a Fill Effects dialog box.
• Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill effect. Choose the colors as you like.

• When finish, click OK.
• It will back to the Background window, there are 4 buttons:

Apply to All	To apply the formatted background to all slides.
Apply	To apply the formatted background to the current slide only.
Cancel	To cancel the formatted background.
Preview	To preview what the slide background will look like.

• Click on the button that suit your needs.To get some free PowerPoint slide background, click here.

PowerPoint Slide Headers and Footers

Headers and footers consist of the text, slide or page number, and date you want at the top or bottom of your slides. You can use headers and footers on single slides or all slides.

To insert slide Headers and Footers

• From the View menu, click Header and Footer. This will display the Header and Footer dialog box.

• To insert the date and time, tick the Date and time check box.
• To add a slide number, tick the Slide number check box.
• If you choose to insert the footer, make sure the Footer check box is checked and type in your desired text.
• Click Apply to apply to the current slide. Click Apply to All to apply to all slides.

Bullets and Numbering

Bullets and Numbering is useful tool to divide your slide into points. Bullets and numbering come in different styles, sizes, and colors that you can apply.

To add or remove bullets

• Highlight the paragraph/s you want to add or remove bullets from.
• Click the Bullets icon on the Formatting toolbar.

To change bullet style

• From the Format menu, click Bullets and Numbering.

• Click on the bullet style you want.
• Click OK.

To create Custom Bullets

• From the Format menu, click Bullets and Numbering.
• From the Bullets and Numbering dialog box, click on the Customize button to display the Symbol dialog box.

• Select a customized bullet and click OK.

To add or remove numbering

• Highlight the paragraph/s you want to add or remove numbering from.
• Click the Numbering icon on the Formatting toolbar.

To change numbering style

• From the Format menu, click Bullets and Numbering.
• Click on the Numbered tab. Click on the numbering style you want.
• Click OK.

To change Bullets or Numbering Color

• From the Format menu, click Bullets and Numbering.
• Click the down arrow next to the Color drop-down menu box.
• Select the color you wish to apply to your bullets or numbering.
• Click OK.

Popularity: 40% [?]

To Display the Slide Design Pane

• Click the Slide Design icon on the Formatting toolbar
  OR From the Format menu, click Slide Design.

1) PowerPoint Slide Design – Design Templates

Design Templates offer a quick and easy way to provide an attractive and interesting background to your presentation. For more information about the design templates, click here.

2) PowerPoint Slide Design – Color Schemes

Color Schemes quickly add to or change the colors of your slides including the background, title text, body text, fills, shadows, and hyperlinks.

A default color scheme is applied to your slides when you select a Design Template. Each Design Template includes additional Color Schemes you can use.

To apply a Color Scheme to One Slide

• Open the PowerPoint slide where you want to apply the Color Scheme.
• Click the down arrow next to the Color Scheme you want.
• Click Apply to Selected Slides.

Note: If you wish to apply the color scheme to all slides, click Apply to All Slides.

To customize Color Schemes

• At the bottom of the Slide Design – Color Schemes Task Pane, click Edit Color Schemes…
• This will open the Edit Color Scheme dialog box.

• Click on the element you want to customize (e.g. Background, Title text, etc) and click Change Color… button.
• Select a color and click OK.
• When you have completed customizing your colors, click Apply button.

3) PowerPoint Slide Design – Animation Schemes

Preset Animation Schemes make it easy to animate your slide show. Animations are divided into subtle, moderate, and exciting schemes, and generally apply animations to titles, bulleted lists, and paragraphs.

To apply an Animation Scheme to One Slide

• Open the PowerPoint slide where you want to apply the Animation scheme.
• Open the Slide Design – Animation Schemes Task Pane, and select the animation you want.

• The animation will automatically be applied to the current slide.

To apply an Animation Scheme to All Slides

• Select the animation you want.
• Click on the Apply to All Slides button at the bottom of the Slide Design – Animation Schemes Task Pane.

Popularity: 11% [?]

To change Page Setup options

• From the File menu, click Page Setup.
• From the Page Setup dialog box displayed, click on the down arrow on the Slides sized for: box and choose one of the following options:

On-screen Show	Page orientation is set to landscape. Width is set to 10 inches, height to 7.5 inches.
Letter Paper (8.5 X 11 in)	The width is set to 10 inches, height to 7.5 inches. To allow your slides to fill the page, the orientation is set to landscape.
Ledger Paper (11 X 17 in)	The width is set to 13.32 inches, height to 9.99 inches. Page orientation is set to landscape.
A3 Paper (297 X 420 mm)	The width is set to 14 inches, height to 10.5 inches. Page orientation is set to landscape.
A4 Paper (210 X 297 mm)	If the orientation is set to landscape, the width is set to 26 cm, height to 18 cm so that the slide fill the A4 page.
B4 (ISO) Paper (250 X 353 mm)	The width is set to 11.84 inches, height to 8.88 inches.
B5 (ISO) Paper (176 X 250 mm)	The width is set to 7.84 inches, height to 5.88 inches.
35 mm Slides	The width is set to 11.25 inches, height to 7.5 inches. If the orientation is landscape, the slide content will fill the slide area.
Overhead	The width is set to 10 inches, height to 7.5 inches. To allow your slides to fill the page, set the orientation to landscape.
Banner	The width is set to 8 inches, height to 1 inch.
Custom	Select the dimensions you require by clicking on the up and down arrow in the Height and Width boxes.

• If you want to begin numbering your slides with any number other than one, enter a new number in the Number slides from: box.
• In the Orientation section, select the orientation for your slides in the Slides box. Choose either Portrait or Landscape.
• In the Notes, handouts & outline section, select the orientation for your notes, handouts and outline. Choose either Portrait or Landscape.
• When finish, click OK.

To print

• From the File menu, click Print.

• The Print dialog box has 4 sections: Printer, Print range, Copies and Print what.

Printer section

• This section displays information regarding the currently selected printer. Make sure that in the Name: box display the printer name that you are going to print to.

Properties Button

Click on this button will let you set the printing paper size, paper orientation, color or black/white printing, etc. This is very important, as it will affect the printing output. Click OK when finish and return to the Print dialog box.

Print range section

This section allows you to define what to print. The options available are:

• All – the whole presentation.
• Current Slide – the currently selected slide.
• Selection – a subset of the presentation selected by the mouse.
• Slides – a selection of continuous and/or non-continuous slides by entering the slide numbers.

Copies section

This region allows you to enter the number of copies required and whether you want them collated or not.

Print what section

It contains the following options:
Print what:

• Slides – The PowerPoint normal slides.
• Handouts (2,3 or 6 ) – Allows you to print 2, 3 or 6 slides in a page (normally to be distributed to the audiences)
• Notes Pages – the notes page of your slides.
• Outlines View – The outline view of your presentation slides.
  Color/grayscale:
• Color – This will print using the color settings as in the slides.
• Grayscale – This will print using grayscale color adjustment.
• Pure blank & white – This will print purely black and white color.

  Scale to fit paper – Tick the option will fit the paper size printing.
  Frame slides – Tick the option will print the slide frame as well.

  When everything finish, click the OK button to start printing.

Popularity: 11% [?]

To create your own design template

• On the Standard toolbar, click New icon.
• From the View menu, point to Master and click on Slide Master. This will switch your slide to Master view.
• Below are some of the changes that you can make to the slide master:

1. To change the fonts formatting, click the text or the placeholder containing the text On the Format menu, click Font, and then make your selections in the Font dialog box. Click OK when finish.

1. To change the background, on the Format menu, click Background, make selections in the dialog box, and then click Apply.

1. To insert a picture, text box, a shape, etc, use the buttons on the Drawing toolbar.

1. To move a placeholder, click it to select it, and then point to the placeholder border. When the pointer becomes a four-headed arrow, drag the placeholder to a new location. You also can resize the placeholders.

• Once finish, on the File menu, click Save As.

• From the Save As dialog box, in the File name: box, type a name for your template, and then, in the Save as type: box, click the drop down menu and select Design Template.
• Click Save.

Popularity: 2% [?]

To create a new presentation from a design template

• Click the From design template in the New Presentation Pane.

• Immediately you will see design templates available below the pane. For example, if click on Mountain Top template, you will see the slide as follow:

• The background of the slide is included and you just need to insert the text as you wish.

Looking for free PowerPoint design templates, click here.

PowerPoint AutoContent Wizard

The AutoContent Wizard allows you to create a presentation based on suggested content and design. There provides the idea for your presentation so you just need to modify the suggested idea or you can add your own points.

To create a new presentation using the AutoContent Wizard

• Click the From AutoContent Wizard… in the New Presentation Pane.
• From the AutoContent Wizard dialog box displayed, click Next to continue.

• You need to select a type of presentation that you wish to create. If you click on the All button, then you can use the scroll bar to move down the list and then select the type of presentation that you are interested in.
  Note: Some options displayed may not be installed on your system and you may ask to insert the Microsoft Office installation CD to install it before use.
• Click Next button to continue.
• The next step is to decide how you will use your presentation once it has been produced. By default, On-screen presentation was selected.
• Click Next button to continue working through the Wizard.
• You can enter a presentation title and footer.
• Click on the Next button to continue.
• Click Finish to complete the AutoContent Wizard.
• From this point you need to open each slide and using the guidelines supplied, modify the content to meet your requirements and needs.

Popularity: 2% [?]